Aesthetic clinic software for the UK

ClinicGrow gives UK aesthetic clinics one place for booking, consent forms, before and after photos and reminders. It suits injectables, skin and laser clinics that want patients to book online at any hour, with the consent and photo records attached to each client instead of spread across paper files and phones.

How does a treatment flow work in ClinicGrow?

  1. A client asks about lip filler on your website at 9pm. The AI assistant answers from the information you gave it and offers a consultation slot.
  2. The booking appears in your calendar and creates a client record.
  3. An intake form and consent form go out by link before the visit.
  4. The practitioner reviews the medical history, holds the consultation and adds notes and before photos.
  5. After treatment, after photos sit on the same record, and the next appointment can be booked before the client leaves.
  6. Reminders go out automatically before the next visit.

Which treatments can you set up?

You build your own treatment menu, each with its own duration and price, so a 15-minute toxin review and a 60-minute skin treatment are not given the same slot. The form library includes ready-made templates for botulinum toxin and dermal filler agreements, plus aftercare instructions, and you can edit all of them to your clinic's wording.

  • Botulinum toxin
  • Dermal fillers
  • Skin boosters and peels
  • Laser hair removal and skin treatments
  • Reviews and top-up appointments

Can consultation and prescribing steps be built in?

Botulinum toxin is a prescription-only medicine in the UK, so a prescriber needs to assess the client before treatment. You can set this up as a separate consultation service that comes before the treatment appointment. ClinicGrow organises the booking and the record, but it does not check prescriber qualifications or decide who may treat a client.

How are before and after photos handled?

Photos are attached to the client's record with their notes and appointments, so they stay off staff phones. Ask for separate, explicit consent if you want to use a photo in marketing, and keep it apart from consent to treatment. UK advertising rules on cosmetic interventions also apply to how those photos are used, so check the current CAP guidance.

What should UK aesthetic clinics check before buying?

  • Can clients book without calling, including outside opening hours?
  • Do consent forms reach the client before treatment day and stay on the record?
  • Are prices clear, including extra seats?
  • Can you export your data if you leave?
  • Do you need NHS, insurer billing or a stock module? ClinicGrow does not offer NHS or insurer billing, so check the rest during your trial.

Questions from UK aesthetic clinics

What is the best aesthetic clinic software in the UK?
The best choice depends on your clinic. Compare online booking, consent forms, photo records, pricing per seat and the setup time. ClinicGrow is a fit if you want AI booking and published prices; a larger platform may suit clinics that need deeper clinical modules.
Can clients sign consent forms online before treatment?
Yes. Forms go out by link, the client signs on their own device, and the signed PDF is saved on their record. A signed form does not replace your consent conversation with the client.
Are the consent templates approved for UK use?
No. They are editable starting points, not legal advice. Have your wording checked by your insurer, adviser or professional body.
Does ClinicGrow take deposits when booking?
Not as an automatic step in online booking. You can record your cancellation and no-show policy in a form the client signs.
How long does setup take?
You set it up yourself. Most of the work is adding treatments, working hours and forms, then pasting one line of code on your website.

Let clients book your aesthetic clinic day or night

30-day free trial, no credit card needed.

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